InspectCamFor landlords and property managers · Pro, coming soon
Move-in and move-out inspections, room by room, on your phone
By , developer of InspectCam · Published · Last updated
InspectCam Pro, coming soon on Android, turns a rental walkthrough into one job: a move-in and move-out template that walks the unit room by room, every shot stamped with the date, time and street address, move-in and move-out photos of the same spot on one page, the tenant signing on your phone, and a PDF under your company's name and logo. The camera is free on Google Play today; these inspection tools arrive with Pro.
Every turnover ends with the same question: was that there when they moved in? The answer is a set of photos taken a year earlier, often by someone else, and usually buried in a camera roll between a parking receipt and a birthday. With Pro, the move-in photos stay in the unit's job, so at move-out you pair each one with the same spot and the report puts both in front of the owner.
Jump to
- Start from the property manager template
- Photos sorted room by room
- Date, time and street address on each shot
- Move-in above move-out, on one page
- The tenant signs on your phone
- A report the owner can read
- Your office on one account
- Turnover vendors send their photos in
- Which plan fits your doors
- Questions landlords ask
Start from the property manager template
Pro comes with twelve ready-made job templates, and one is built for rentals: Property manager (move-in / move-out). Add it once and it's yours to change. A job started from it asks for the client (usually the owner you manage for), the address and notes, plus three lines of its own: Unit, Tenant, and Move-in or move-out. It switches on before-and-after pairs and lists eight photos to take.
| Photo in the template | What to get in the frame |
|---|---|
| Unit door and number Required, with the tip “Show the unit number” | The door from the hall or walkway, number readable, so every photo after it belongs to one unit. |
| Kitchen | Counters, the cabinet under the sink, inside the oven and fridge, cabinet fronts. |
| Bathroom | Tub or shower caulk, the vanity, the base of the toilet, the exhaust fan. |
| Living room | Each wall from the doorway, windows and blinds, the ceiling. |
| Bedrooms | The same, plus the inside of each closet. |
| Floors and walls | Carpet traffic lanes, scuffs, nail holes, anything already patched. |
| Appliances | Each one open and closed, and its model label. |
| Meters | The readings on the day the keys change hands. |
Only the unit door is required out of the box. Mark any other shot required, give it your own tip, or add shots such as the garage or each smoke alarm. Anything required and missing shows under Still needed on the job page, so a rushed walkthrough doesn't leave without the door.
Photos sorted room by room
Each name on the shot list is also a category, so the photos sort by room as you go. Give a photo one or more categories, for one photo or a whole selection at once, and the list counts them. On the job page, tap Kitchen to see just the kitchen photos. In the report each room's photos print together, and a photo in two rooms prints under both with one photo number. The owner reads the unit room by room instead of scrolling through 60 loose pictures.
The camera is still InspectCam: the light is on the moment it opens, so you see the back of the sink cabinet, a closet with no bulb or the meter room before you take the picture, and a short video keeps the light on through the take. That part is free on Google Play today. If your phone gets very hot, Android may switch the light off to protect it. That's a safeguard, not a fault.
Date, time and street address on each shot
Every photo and video Pro takes gets a single thin strip burned in along its bottom edge: when it was taken, the street address, and the GPS position the phone gives. The same location is saved inside the file too. Only an admin can hide the date, time or location.
That's why the template's one required photo is the unit door: the stamp can tell which building you stood in, not which apartment. Decline location and it shows the date and time only; photos added from the gallery, or taken in both-cameras mode, get no stamp. Whatever the phone said at the shutter is what it shows: a record of the walkthrough, which we never call proof.
Move-in above move-out, on one page
Pick the move-in photo of a wall and the move-out photo of the same wall, pair them, and the full report gives the pair a page of its own: Before on the top half, After on the bottom, equal in size, and each keeps its own timestamp, note and marks.
Pairs come from photos in the same job, so the simplest setup is one job per tenancy: shoot the move-in into it, give it a status of your own such as Occupied, and shoot the move-out into it when the tenant leaves. Right after each shot, a small EDIT thumbnail lets you draw numbered arrows and circles in five colors and say what each number means; the original photo is never changed. Tag a photo Repair, Monitor or Done, and the status prints beside it.
Current tenants moved in before Pro? Add their move-in photos from your phone's gallery and pair them with the move-out shots. They're marked Added from phone gallery on the photo and in the report and carry no stamp, and the app warns that they weren't taken with InspectCam.
The tenant signs on your phone
Switch on a signing page in your copy of the template and, at the end of the walkthrough, hand the phone over. The signer reads your words, can mark themselves as the owner, for the owner or the tenant, types their name and draws a signature with a fingertip. What they signed is frozen in the job with their name, plus the date, time and time zone it happened; the report gives each signed document a page of its own.
The two documents carry contractor names, Work authorization and Certificate of completion, and their default words are written for water damage jobs, so write your own once in Settings. Placeholders pull in your company name, the client, the address and the day's date. One way to use them: the certificate for the walkthrough itself, the authorization when an owner signs off on turnover work.
InspectCam records that someone signed, not what the signature is worth: for a security deposit that depends on your lease and your state, so take the wording from your lease or legal advice.
A report the owner can read
When the walkthrough's done, a single tap builds the PDF: your logo, license and contact details, and a report number that never changes and names the file. A job details page lists the client, the address and the template's own lines, then the photos follow room by room, each showing when it was taken, its note, its marks and its status tag. The before-and-after pages and signed documents travel in the same file.
- A summary-only version for an owner who wants the list, not 60 photos, and a preview before you send, on US Letter or A4.
- Internal only. Mark a photo, video or finding internal, say a filter reminder for your maintenance tech, and it never appears in either PDF. Anything typed in the job's Notes field does print.
- A link instead of a file. From a company job's full report, send the owner a link: they see the report in their browser and can download the PDF. Stop sharing takes the link down.
- Later versions keep the report number and show a Last updated date.
The last page carries one small line saying the report was generated with InspectCam.
Your office on one account
The plan's buyer owns the company account. Bring in the leasing agent, the maintenance tech or a second manager with a short invite code: Duo adds one person, Team holds up to 5 and Business up to 10. Everyone edits their own work; admins can edit anyone's, add or remove people, and fence a member off to particular jobs, so a part-time agent only sees the units they show.
Set the statuses, stamp rules, report details and report numbering once for the office, and no two managers ever issue the same report number. A unit walked by the agent shows up on the manager's phone with its photos, pairs and signatures, and edits merge field by field instead of overwriting each other. Company jobs are copied to your company's cloud storage, so a phone dropped in a stairwell doesn't take the move-out with it, and from a computer you can sign in and download a unit's report, photos and files, or the whole job at once. Anyone joining needs an Android phone for now; the iPhone app is coming soon, with Pro included.
Turnover vendors send their photos in
Between tenants come the painter, the cleaner and the flooring crew, and what got done often arrives as a text. Team and Business can open a job to them: a single tap creates a QR code per trade on the company's list, and an Other trade code for anyone not on it. The list starts with eighteen trades, Painter, Cleaning and Flooring among them, and an admin can trim it.
Tape the sheet inside the unit, or text or email each vendor their link. Vendors scan their code with the phone camera and upload before and after shots and short clips in the browser, with nothing to install and no account. Everything lands in that trade's folder, tagged with who sent it, and the codes stop taking uploads once the job is marked Completed.
Vendors can sign in free to see the jobs they've sent photos to: their own photos, and any of your photos you've put in their trade's category, so the painter sees the walls you tagged Painter. Mark a photo “Hide from trades”, or internal, and no vendor sees it. Per job, the “Show the whole job” switch, off unless you turn it on, also shows them the other trades' photos and the job's status. Vendors never see your client's details, notes, prices, findings or reports.
Which plan fits your doors
Every plan has the template, the stamp, pairs, signatures, reports, cloud backup and a company account. There's no one-person plan: Duo covers up to 2 people, so an owner who walks their own units has room for one helper. Team covers up to 5 and adds the vendor codes, and Business covers up to 10. For 11 or more people, ask us about a custom plan. Pro isn't on sale yet, so there's no price here: the price will be shown in Google Play. The whole Pro feature list lives on the InspectCam Pro page.
Questions landlords ask
Can I do move-in and move-out inspections with InspectCam today?
Partly. The free camera on Google Play takes photos and short videos with the light already on, saved to your phone's gallery. The template, stamp, pairs, signatures and PDF report are Pro, which is coming soon.
Is InspectCam free on Android?
The camera is: InspectCam is free on Google Play, with the light on when it opens. The inspection tools here are Pro, a paid upgrade coming soon to the same app; Google Play will show its price.
Does the date and address stamp prove the condition of the unit?
No app can promise that. The stamp carries what the phone reported at the shutter: the date and time, the street address and the GPS position. It's a record, not proof; what it counts for in a deposit dispute is up to your lease, your state and whoever reviews it.
Can the tenant sign the walkthrough on my phone?
Yes, with Pro, in your own wording. The job stores the signed wording along with the signer's name and when they signed, and the report prints it on a page of its own. Whether it binds anyone is a question for your lease or legal advice.
Can I use move-in photos I already took with my phone's camera?
Yes. Add them to the job from the gallery and pair them with the move-out photos. They're labeled Added from phone gallery and get no stamp, which keeps them distinct from walkthrough shots.
Two units in the same building: how do I keep their photos apart?
Give each unit its own job and start each walkthrough with the unit door: the stamp's street address names the building, not the apartment. Photos filed under the wrong job can be moved to the right one, keeping their times, notes and marks.
Pro is coming soon, and details may shift before launch. Meanwhile the camera is free on Google Play: walk units with the light on now, and add those photos to a job when Pro arrives.
Pro for other trades: home inspectors, contractors and water damage restoration, or see who InspectCam is for.